The Prosper Health & Safety module

Are you or your business compliant with the Health & Safety legislation?

Complying with Health & Safety Legislation can be a confusing, time consuming and a legal minefield for many organizations. Gone are the days of trying to comply with legislation using a paper based system and a piece of No. 8 wire. Discover how Prosper, would help to establish that your safety and business improvement system is up to date and compliant with the law.

Prosper will help to enhance and manage the overall performance of your business and remove the worry of managing staff.

Things are starting to hot up in the Health & Safety arena the size of fines area increasing. The first company director has had a custodial sentence (for a near miss). Worksafe are active in the workplace are you prepared for a visit?

HEALTH & SAFETY

HUMAN RESOURCES

QUALITY

ENVIRONMENT

HEALTH & SAFETY

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HUMAN RESOURCES

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QUALITY

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ENVIRONMENT

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5 Quick Questions To Ask Before You Engage A Safety Advisor

Which professional association do you belong to – can you confirm this?
What qualifications and/or certification do you have?
What relevant skills and experience do you have for this job?
Can you give me examples of similar work you have done recently?
Are you happy for us to contact your clients about your work for them?

To comply with legislation every company must have a Hazard register, accident register, training records and an emergency plan and can face substantial fines for not having them in place.

Take a step in the right direction and help to show Worksafe and your employees you have a process and are making an effort with Health and Safety.

The Prosper Human Resource Module module

Manage staff with ease from the cloud. Prosper provides a Human Resource module to keep in control of staff and help keep them safe. The module is set up to act as a staff database with personal development capabilities, where skill requirement and training can be recorded and kept on top of.

Human Resource Module

Maintain Staff

Keep a record of staff details, their qualifications and CV, training courses and health monitoring results.  It acts as a personal information hub for each employee, which is accessible any time where internet is available.

Manage Staff Assessments

Conduct and review personal staff assessments and grade proficiency of skills.  Assessments can be designed specifically based on role and skills required. Grades can be also be assigned and progressed over time.

Set Up Roles

Create an organisational chart which outlines direct reports and documents tasks and requirements of each positions.  It allows positions to be linked to staff and their training requirements.

Action Requests

Direct specific employees in the organisation to take positive action to remedy an issue. Follow-up from these requests are monitored and the action request remains active until the issue is resolved.

Benefits of Human Resource Module.

Identify, control and monitor risks.
Make staff aware of potential hazards
Reduce risk to staff.
Assist with ACC rebates.
Ensure your organisation learns from incidents.
AS/NZS 4801 occupational requirements compatible.

The Prosper Quality module

You’ve just received a complaint from a customer of lead in your paint. It is only a matter of time before the first reporter calls with questions. The appropriate people need to be notified immediately.

With Prosper, as soon as the quality incident is recorded all the appropriate management and public relations staff are notified and a plan can be formulated. Follow-ups can then be implemented to ensure a similar quality incident is avoided in future.

Quality Module

Establish, monitor, maintain.

Prosper allows you to establish quality targets, monitor if they are being achieved and then maintain these standards throughout your organisation.

Continuous improvement.

With Prosper you can immediately generate action requests when quality targets are not achieved. The system will then send e-mails and text messages to concerned parties to ensure remedial action is taken.

Process control.

Prosper allows you to develop personalised standard operating procedures suitable for a HACCP (Hazard Analysis & Critical Control Points) environment and monitor their implementation. Set critical control points for process monitoring and generate action requests when issues arise.

Customer and supplier management.

Monitor customer feedback and take action to remedy any issues. Select preferential suppliers and log supplier interactions. Prosper makes this information readily available to all purchasers in your organisation.

Staff development.

Record training activities completed and unit standards achieved by staff members. Identify areas where improvement or training is required. Prosper improves the quality of staff output.

Audit.

Defect rates? Customer complaints? Quality standards not being achieved? Prosper provides current and collated information drastically reducing audit time and cost.

Benefits of Quality Module.

Promote continuous improvement.
Set, monitor and achieve objectives.
Implement process controls.
Monitor staff training and development.
Achieve the requirements of ISO9001: 2008.
Facilitates HACCP requirements and procedures.

The Prosper Environment module

After hours security staff notice that diesel from your factory has leaked into the neighbouring river. The security guard phones their contact at home.

They log into Prosper and record the incident. This automatically notifies all the appropriate staff and measures can be put in place straight away to minimise the environmental impact. Follow-ups can then be implemented to ensure a similar environmental incident is avoided in future.

Environment Module

Identify, plan, avoid.

Prosper will help you to identify potential environmental impacts, suggest plans to prevent impact and monitor activities to ensure impact is avoided.

Be prepared.

Prosper allows you to develop a plan of action should an environmental incident occur. Being prepared will minimise any likely impact and may reduce potential fines for non-compliance.

Awareness.

Some organisations are unaware of potential environmental impacts. Prosper will help you to identify all potential risks, through providing a detailed database of environmental impacts.

Contribute.

Be proactive in reducing your organisations environmental impact. Prosper will help you to achieve the requirements of ISO14001: 2004.

Action request.

When an environmental incident occurs, Prosper allows you to generate an action request. This request will immediately inform concerned parties of the incident and prompt remedial action.

Audit.

Is your organisation actively caring for the environment? What measures are in place to minimise the effect of potential impacts? Prosper provides key information for regulatory authorities.

Benefits of Environment Module.

Assess environmental risk.
 
Minimise environmental impact.
 
Avoid significant fines.
 
Achieve the requirements of ISO14001: 2004.

Frequently Asked Questions

Prosper is a comprehensive risk management system administered entirely via the Internet. Prosper focuses on assisting you to manage the three key risk areas faced by organisations; health and safety, environment and quality maintenance.
Prosper takes full responsibility for the hosting and storage of your data. Secure servers provide a level of security beyond most in-house solutions. Data is backed up daily and supported with 24 hour monitoring and diesel generator support.
  • Up to 1 users=$60.00 + GST
  • Up to 10 users=$120.00 + GST
  • Up to 40 users=$180.00 + GST
  • Unlimited users=$240.00 + GST
It includes:
  • Monthly payments in arrears.
  • Users and modules can be changed at any time.
  • Free system updates.
  • Unlimited use per user.
Prosper consists of 1 administrator dashboard and 4 modules:
  • Personnel/HR data (add/manage staff, roles, module access, license management)
  • Quality (Set, monitor and achieve objectives)
  • Health & Safety (Identify, control and monitor risks. Record Health & Safety incidents)
  • Environment (Assess environmental risk. Minimise environmental impact.)
The number of user licenses required is based on the maximum number of users requiring access to any given module. For example: A single user license permits a maximum of any 1 user per module. User 1-4 are defined to HR, User 2 is defined to Quality, User 3 to Health & Safety, User 4 to Environment. Users can be swapped in/out of modules as long as only one user is defined at a time. A single user license can be used to define and manage 100’s of staff, however only one user can access a module at any given time.
This largely depends on your organisation. All individuals responsible for monitoring or managing quality, health and safety, or environmental awareness should have a user account. Senior management may also require accounts to monitor serious action requests. Prosper is flexible. You can open or close user accounts easily and the system automatically updates your charges.
Prosper is designed to work in with your existing risk management processes. If you have current knowledge of risk management processes, using Prosper will be second nature to you. If more assistance is needed, Prosper has specialist agents in most regions who will be happy to assist with implementation. This will incur additional charges between your organisation and the agent.
Prosper is designed to remove the need for frequent interactions with risk management consultants. Your organisation is still likely to require the services of a consultant to assist with the practical implementation of your risk management strategy. Prosper should be seen as a compliment to traditional processes, rather than as a replacement for traditional processes.

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